Participant Management – Help & Guide
This panel allows you to manage all participants, including adding, editing, deleting, importing, exporting, filtering, and assigning participants to events and heats. Below you'll find a detailed guide to all features and answers to common questions.
Introduction
The Participant Management panel is the central hub for handling all participant data in the system. It supports bulk operations, advanced filtering, CSV import/export, and event/heat assignments. Use this panel to keep your participant list accurate and up to date.
Main Features
- Add/Edit/Delete Participants: Manage individual participant records with full details.
- Bulk Import: Import participants from a CSV file, with options to assign to events and overwrite duplicates.
- Bulk Export: Export filtered participant lists to CSV, including event and import status.
- Bulk Assignment: Select multiple participants and assign them to events and heats in one action.
- Advanced Filtering: Filter by gender, category, event, import status, and search by name or bib.
- Statistics: View total participants, assigned/unassigned counts, and import stats.
- Table & Card Views: Switch between compact table and card layouts for easier browsing.
Panel Walkthrough
- Header: Panel title, quick add button, and description.
- Statistics Cards: Show participant totals and assignment stats.
- Action Cards: Import, export, and bulk assignment tools.
- Filters: Use dropdowns and search to filter the participant list.
- Participants Table: Main list with edit, assign, and delete actions. Use checkboxes for bulk selection.
- Assignment Modal: Assign selected participants to events and heats.
- Import Modal: Upload CSV, preview data, and assign to event.
- Export: Download filtered list as CSV, with summary and applied filters.
FAQ & Troubleshooting
Click the Add New Participant button at the top right. Fill in the required details and save.
Use the Import card. Select an event, choose your CSV file, and (optionally) enable overwrite for duplicates. The system will process the file and show a summary.
Use the Export card. You can export all or filtered participants as a CSV file, including event and import information.
Select participants using the checkboxes, then use the Bulk Assignment card. Choose the event and (optionally) heat, then confirm the assignment.
Yes. Use the Edit and Delete buttons in the table for each participant. Deleting is permanent.
Filters allow you to narrow the participant list by gender, category, event, import status, or search by name/bib. Use multiple filters together for advanced queries.
By default, duplicates are skipped. Enable Overwrite duplicates to update existing records with new data from your CSV.
Errors may be due to missing required fields, invalid data, or duplicate entries. Review the error details in the import summary for more info.
No. Deletions and imports are permanent. Always double-check before confirming bulk actions.
Troubleshooting
- Import fails: Check your CSV format and required fields. See error details in the import summary.
- Export not working: Ensure your browser allows downloads. Try a different browser if issues persist.
- Assignment not working: Make sure you have selected participants and an event. Heats must be configured for the event.
- Missing participants: Check your filters and search terms. Clear filters to see all participants.
For further assistance, contact your system administrator or refer to the full admin documentation.